Internet Success at Events

Who hasn't been at an event when the presenter (or attendees) internet connection is bad?  yikes! The internet isn't a "treat" anymore - it is mandatory for events. Convention Centers know this - why do you think it's so expensive to add it on? We. Must. Connect.

I will never forget one year having a speaker send a last minute video I had to download. I hadn't purchased the internet ($500), and we finally roamed the Convention Center long enough for a signal to SLOWLY download the video. Never again!  

I have been told all sorts of  lore about why it sputters, stops, stalls, or doesn't even work! " We have steel beams, the signal can't get through." "It depends on the time of day" "it must be busy" " it hates YouTube" " yeah, we know. Sorry about that." Hmmmmm.........

I learned a lot about internet connection in the CMP course. One thing they did NOT tell you was to perform a speed test at the site inspection! Duh! I do this at home, why not at the site? If it's not up to par, you can make choice - bring in your own network, use a hot spot?

At Sundance, our Sprint phones all had a hot spot so we could connect our laptops anywhere in town. It was a life saver.  It was good for basic email/internet, not sure about downloads/presentation worthy.

How can we make internet access more affordable, more reliable, and more user-friendly - (no running down the halls because the password changed mid-day!).?

 

Ladies who Brunch! Bridal Shower, 2013

I was honored to plan a bridal shower for a dear friend, Victoria, last fall.  I hemmed and hawed over hosting it in my home, a cafe, or  a venue. I even looked at VRBO to rent someone's loft!

After Googling into the 8th page, I found the sweetest house in Overland Park, Kansas called "The Vintage House."  A local designer took her childhood home and transformed it into a small event venue. 

As much as I love my own home, I REALLY liked this home!  It was a perfect day for champagne in the garden, lox, and celebrating the bride! I highly recommend the venue for social events or an intimate dinner party for friends.

Check out the lovely photos of event(s) hosted at The Vintage House including a few of mine! 

The Vintage House

Venue Spotting - Part 1

 

Here are a few cool spaces I've seen and would love to plan for!

Andaz 5th Avenue - the finest from the Hyatt brand. I stayed here a couple trips ago to NYC and, well, hotel life hasn't been the same since. Directly across from Bryant Park this hotel was full of tastemakers. Finely appointed, it was hosting the NYC cocktail club while we were there - tres chic.

Malibu Cafe -  on vacation with girlfriends (also event planners!), we did not make it to the beach but we DID make it to the romantic Malibu Cafe for wonderful cocktails and grilled artichokes! A very California day...

National Airline History Museum and Hangar - Party down in a airplane hangar with vintage airplanes!  Kansas City, Missouri

The Parker Palm Springs - desert life  + glam + Jonathan Adler decor  = fantasy life. Who wouldn't want to sip a cocktail in your kaftan? Put on the bossa nova, baby! Palm Springs, California

A steakhouse? In TAMPA?  Recommended to me by a trusted friend, I dined there and promptly wept. For there is no other experience like Bern's. It's one part vintage bordello and one part Casa Bonita and one part Wine Spectator.  Award winning, local farming, bla bla - the cheese cave and dessert room is perfect and the steak is best - Bern's Steakhouse

 I plan to keep up with these recommendations - what are some of your favorites?

 

KC MPI "Ignite the Fire' Conference, Apps!

Yesterday I attended the 2014 KCMPI Ignite the Fire Conference - a full day of continuing education hosted by meeting planners across the Midwest! I was able to connect with travel destination planers and suppliers. 

The best breakout of the day was 60 Apps in 60 Minutes taught by James Spellos, CMP
President, Meeting U.  Tech savvy with a meeting planner focus - we covered it all from text voting, to the best car service app, foreign dictionary, how to measure a ballroom with your iPhone, etc. 

here were my top 5 from James' top 60!  Check him out - http://www.meeting-u.com/

1. 

Meet Me Halfway

Just as the name indicates.  GPS app that identifies what places are halfway between two locations. 

2. 

Waze

Social GPS app to help other motorists about traffic delays and navigation info (friendly reminder – don’t text while driving!).  Purchased by Google; integrated into Google Maps.

3.

RoomScan

Touch four walls of room and app will design the room’s floor plan

4.

Crowd Mics

New (March ’14) app that allows the attendees at a conference to speak into their smart device and be heard through the house sound system.

5.

Word Lens

Translation app (currently only English, Spanish, Portuguese, Italian & French) that reads words and translates instantly. AMAZING.

Planet Comicon 2014 and Dressing the Part

I had the privilege to work at Planet Comicon as a celebrity and VIP guest liaison this year. When I wasn't making sure the guests felt relaxed and ready to greet their fans, I was able to enjoy the atmosphere.


Cosplay!  Well, it's not something that I was familiar with. I did host a Mad Men party once - was that cosplay? And how about those Gatsby parties last summer? Derby Day? White parties? Are these Cosplay? In any case, I love seeing people have fun and really enjoy being in their 'element.' A new experience for me and a new appreciation for the Comic community fans!



Curating Art. Curate events.

Art installations are so deeply moving to me.   From my days at University of Kansas being involved in Performance Art, attending and performing  shows for the Chicago Art Institute masters students - it's a passion of mine.

An experience I had when I was 10 (?) years old has stuck with me.  I recall attending the Des Moines Art Center's exhibit on Soviet Contemporary artists. I recall scary, powerful pieces of a large glass beaker filled with what I thought in my child-brain as Listernine (!), with a worm floating in the bottom.  My art teacher explained to me it was a social commentary on the Soviet medical care. It was burned in my brain! Did they really have worms in their medicine?  We headed into a large room within a gallery full of singed, black "stuff" - bikes, toys, tables, chairs, trash, mesh.   exhibit  here.

How do event designers use art? Besides "font" and centerpieces?  Do you "know it when you see it?"   As much as event design is creating it's also editing/removing/curating.  the 100+ ideas the client or host has need to be taken down to 10. David Letterman's famous Top 10 lists start with hundreds of "10's" only to be narrowed down slowly through many eyes. 

Next time you are planning an event (or your morning outfit!) - consider these principles (from the Getty's web site!) They're great.

 

Balance is the distribution of the visual weight of objects, colors, texture, and space. 
If the design was a scale, these elements should be balanced to make a design feel 
stable. In symmetrical balance, the elements used on one side of the design are 
similar to those on the other side; in asymmetrical balance, the sides are different 
but still look balanced. In radial balance, the elements are arranged around a central 
point and may be similar. 
Emphasis is the part of the design that catches the viewer’s attention. Usually the 
artist will make one area stand out by contrasting it with other areas. The area could 
be different in size, color, texture, shape, etc. 
Movement is the path the viewer’s eye takes through the work of art, often to focal 
areas. Such movement can be directed along lines, edges, shape, and color within the 
work of art. 
Pattern is the repeating of an object or symbol all over the work of art. 
Repetition works with pattern to make the work of art seem active. The repetition 
of elements of design creates unity within the work of art. 
Proportion is the feeling of unity created when all parts (sizes, amounts, or number) 
relate well with each other. When drawing the human figure, proportion can refer 
to the size of the head compared to the rest of the body. 
Rhythm is created when one or more elements of design are used repeatedly to 
create a feeling of organized movement. Rhythm creates a mood like music or 
dancing. To keep rhythm exciting and active, variety is essential.
Variety is the use of several elements of design to hold the viewer’s attention and 
to guide the viewer’s eye through and around the work of art. 
Unity is the feeling of harmony between all parts of the work of art, which creates 
a sense of completeness. 

Credit:
The J. Paul Getty Museum
at the Getty Villa
 

 

 

 

Saying Goodbye. A Memorial Service

Salt of the Earth, A Mother's Memorial

Recently, I was asked to assist at a friend's mothers memorial service.  Luckily, my friend knew she wanted a stress-free day where she felt taken care of, so she hired a great caterer,  a pianist, a coat checker (local Boy Scout!)  and me. I think she felt love surrounded her - and it's always nice not to be "boss" for just one day.

Her mother's urn was a lovely pink salt stone. Guests picked up a pink Himalayan rock salt as they left - it was an absolutely lovely touch to her mother's memory. 

Memorial services are what we make of them for the departed. Some people are more comfortable allowing a funeral home to take care of the arrangements and program.  But, I think, with a little creativity, we can create meaningful memories even in a funeral home setting. We spend more money on weddings and vacations then our own send-offs to the next life.

 

I recently screened "The Will For the Woods - a fabulous documentary about green burial in America. The featured person in the documentary had a home funeral  - surrounded by friends, his cat, and his family for 2 days before the funeral. They simply lifted him into a friend's truck and took him to the woods. Everyone grabbed a shovel, told stories, and drank. Indeed, a celebration of life!

 

Events of Remembrance and Memoriam.

I was chatting with a venue host awhile ago and she was saying all the various careers her husband has had. She mentioned his last career (and most recent) was a funeral director. She's an event planner, and she said "funerals are basically event planning every day." She was so right! We honor the "wedding planner" the "bar mitzvah planner" the "corporate planner" but ... the death planner? That is ... left to the Funeral Director. And in so many ways, overlooked!  Funeral parades, marches, the slow trombone and hired mourners - wow, so many ways to leave this world.

This was brought up in my own life recently as a complete accident (as if there are any true coincidences).  I was in New York for vacation shortly after Lou Reed's passing. It's hard to explain my passion for Lou Reed  and the Velvet Underground when I was 13. No 13 year old from Des Moines has any business tapping her foot to Sunday Morning. But,  that music came to me in a unique way I have tried to honor in my life.

So, Lou Reed dies. Two weeks alter,  I'm sitting in my  NY hotel room on Facebook and I see a public memorial is planned for the next day outside of Lincoln Center.  Huh? really? New York is a magic place. I'm going. The announcement reads from 1-4, so I'm planning to be there at 12:50. 

We find the outdoor area easily. There are no directionals, no event signs, no photos of Lou, no large poster with Sharpies at the ready. The outdoor space has a slew of white outdoor chairs faced various directions. The event planner in me is trying to find the "front." I see a tech area, multiple  speakers, no stage no mic.  I sit in the one swatch of sunlight I can find. The crowd fills in. 

site of Lou Reed public memorial

site of Lou Reed public memorial

We  (abot 200 people) wait... and at exactly 1pm to the second the speakers light up with the clearest, at perfect volume tone of The Blue Mask. 

 

early crowd gathers, Lou Reed public memorial

early crowd gathers, Lou Reed public memorial

IMG_1548.JPG
Portrait of the Artist. I may be in my NY costume of black on black on black, but I've got my leopard.Venus in Fur, babe.

Portrait of the Artist. I may be in my NY costume of black on black on black, but I've got my leopard.

Venus in Fur, babe.

Enter HERE. New Yorking after dark.

As one tends to do on a New York vacay, we wandered and wandered in early November in  damp cold through the West Village. But, we were in New York! Wandering through cold in New York City beats sitting on the warm couch in Kansas City, indeed.

I snapped a shot of a clear tent slowly being erected over two days. Lots of trailers/gear/cords/weatherproofing outside the tent. I was absolutely in awe of the Official Event Entrance. WOW! What event could this be? To all the attendees that can never find the "front door" I want to give them this electric arrow.

 

Off Varick and Houston, this event turned out to be the (new) Mayor's "Q&A" town hall meet and greet! Being night owls we did not meet nor see Mr. Mayor, but if this is how fab his Q&A set-up is, let's toast the citizens of New York that elected him.

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